Member Management

Complete Member Management System

Your entire member database, membership plans, renewals, and documents in one powerful system. Everything you need to manage members from registration to retention.

Everything in one place

Scroll through the tools that make member management effortless

Member Profiles

Rich profiles with photos, contact details, health info, and membership history.

Membership Plans

Create unlimited plans -- monthly, quarterly, annual, or custom durations.

Renewal Tracking

Automatic alerts before memberships expire. Never lose a member due to missed renewals.

Document Storage

Store ID proofs, medical certificates, and waivers digitally. Access from anywhere.

Custom Fields

Add any custom data fields you need. Track what matters most to your business.

Search & Filter

Find any member instantly. Filter by plan, status, batch, joining date, and more.

Family Accounts

Link family members together. Manage family plans and group discounts easily.

Member Portal

Self-service portal where members can view plans, payment history, and attendance.

Know every member inside out

Each member gets a comprehensive profile with their photo, contact information, emergency contacts, health details, and complete membership history. See their attendance patterns, payment status, and engagement level at a glance.

  • Photo & contact details
  • Health & emergency info
  • Membership history timeline
  • Attendance patterns
  • Payment status overview

Dashboard Preview

Flexible plans for every business

Create membership plans that match how your business works. Monthly, quarterly, annual, or any custom duration. Set different prices for different batches, age groups, or membership tiers. Offer discounts and promotional pricing with ease.

  • Unlimited plan types
  • Custom durations
  • Batch-specific pricing
  • Age-based pricing
  • Promotional discounts

Dashboard Preview

Never lose a member to missed renewals

ClubAdmin automatically tracks every membership expiry and sends timely reminders via WhatsApp. Get a dashboard view of upcoming renewals, expired memberships, and members at risk of churning.

  • Auto-renewal reminders
  • Expiry dashboard
  • Churn risk alerts
  • Bulk renewal processing
  • Grace period management

Dashboard Preview

Explore More Features

Billing & Invoicing

GST-compliant invoicing, EMI management, and automated payment reminders.

WhatsApp Integration

Automated WhatsApp messages for reminders, renewals, and class updates.

Reports & Analytics

Revenue reports, member analytics, attendance trends, and more.

Case Studies

See how real gyms transformed their operations with ClubAdmin.

Take control of your member database

Import your existing member data and start managing everything from one dashboard. Setup takes minutes.